City Reinitiates Bid Process for Tree Service Contract

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By Shawn Raymundo

After receiving offers for a three-year tree maintenance contract last month, the city council voted to decline the two offers received, while instructing staff to submit a new offer for a five-year contract.

The city had received offers from Anaheim-based West Coast Arborists and Rod’s Tree Service, a local company that currently has a one-year contract that expires next month. According to the city, the price for West Coast was $ 304,560 and Rod was $ 424,700.

At the beginning of the council’s discussion on the matter during the April 21 conference call, staff presented testimony from Richard Rodriguez of Rod’s Tree Service.

“San Clemente is our home and our community. The work that we do here is done with love and respect for the city of San Clemente and the people we live with in the community, ”said Rodriguez in the prepared remarks. “We are a local tree service that has served the local community for over 40 years.”

His statement went on to say that 80% of the company’s employees are San Clemente residents who “have a good relationship and relationship with the city’s employees and other city contractors and other members of the business community.

Mayor Pro Tem Ferguson responded to Rodriguez’s comments, saying the local contractor gave a lot back to the community.

“The extra service and what they give back to the community in terms of support and donation is an additional contribution to the quality of their work,” she said. “So good will they give the church.”

The recommendation of the staff that evening was to approve the three-year contact with the west coast. Under this proposed contract, West Coast would offer first year tree care for $ 304,560 with a 20% contingent liability of $ 60,440.

Price adjustments could be made annually with an increase based on the consumer price index. The deal also enabled the city to sign two more one-year contracts with West Coast.

Mayor Pro Tem Laura Ferguson suggested turning down the offers and letting the companies come back with flat fees, which means there are no contingent liabilities given the coronavirus pandemic that is expected to affect city revenue in the months and years to come are.

“I want to turn down these offers and let the companies return at another time with a flat fee, so no contingent liabilities, no surprises in the contract, considering that we will be watching every penny for the next few years,” Ferguson said during the meeting End of April.

Councilor Chris Hamm agreed that the council should reject the offers, but was against the companies coming back with flat rates. Instead, the Council proposed that the contract be concluded for a five-year contract.

Then-Mayor Dan Bane asked his colleagues to split the motion by first voting to reject the offers and then voting on the proposal to re-tender the contract. Since the April 21 meeting was his last night as a councilor, he wished to abstain from the latter vote. In a unanimous decision, the council rejected both offers. In a 4-0-1 vote, the council instructed staff to resume the tendering process, but with a five-year contract instead of three.

Shawn Raymundo
Shawn Raymundo is the city editor for the San Clemente Times. He graduated from Arizona State University with a bachelor’s degree in global studies. Prior to joining Picket Fence Media, he worked as a government accountability reporter for the Pacific Daily News in the US Territory of Guam. Follow him on Twitter @ShawnzyTsunami and follow the San Clemente Times @SCTimesNews.

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